How to company name reservation on MCA V3 portal 2023

Company Name Reservation in MCA V3 Portal 2023

company name reservation


Company Name Reservation is an essential step in the process of starting a business or registering a company. It ensures that the name you’ve chosen for your business is available and can be legally used for your specific business entity. The process of reserving a company name typically involves the following steps:

  1. Name Availability Check:
    • Before you can reserve a company name, you should conduct a thorough search to ensure that the name you want is unique and not already in use by another business in your jurisdiction.
    • Check with the relevant government agency responsible for business registrations (e.g., the Secretary of State’s office in the United States or the Ministry of Corporate Affairs in India).
    • Additionally, you may want to check for trademark registrations to ensure that your chosen name does not infringe on any existing trademarks.
  2. Choose Your Business Structure:
    • Different business structures (e.g., sole proprietorship, partnership, LLC, corporation) have specific rules and requirements for naming. You should decide on the appropriate structure for your business before reserving a name.
  3. Register with the Appropriate Authority:
    • Depending on your jurisdiction and the type of business structure you choose, you may need to register your business name with the relevant government authority.
    • This often involves submitting an application and paying a fee to reserve the name.
  4. Check for Domain Availability:
    • In the digital age, it’s essential to consider whether a domain name (website address) matching your company name is available. A matching domain name can help with online branding and marketing.
  5. Reserve the Name:
    • Once you’ve ensured that the name is available and complied with any registration requirements, you can proceed to reserve the name.
    • This typically involves completing the necessary forms, paying any required fees, and submitting the application to the appropriate authority.
  6. Confirmation and Validation:
    • After successfully reserving the name, you’ll receive a confirmation or acknowledgment from the registration authority. This document serves as proof that the name is reserved for your use.
  7. Time Limit:
    • Keep in mind that name reservations are often valid for a specific period. You’ll need to complete the necessary steps to officially register your business (e.g., articles of incorporation) within that timeframe.
  8. Use the Reserved Name:
    • Once your business name is reserved, you can use it in your business operations, on contracts, marketing materials, and other official documents.

Also Read-DIR-3 KYC- How to do Director KYC AND WHY IT IS IMPORTANT?

Advantages of Company Name Reservation on MCA:

  1. Exclusive Use: Name reservation on the MCA portal grants you exclusive rights to use that name for your business entity in India, which helps prevent others from registering a similar or identical name.
  2. Brand Identity: A unique and distinct company name can contribute to brand recognition and set your business apart from competitors.
  3. Legal Protection: Reserving a name provides legal protection for your company’s identity, allowing you to take legal action against others who attempt to use your name without authorization.
  4. Credibility: A registered company name on the MCA portal adds credibility to your business, demonstrating that you are operating within the legal framework of India.
  5. Access to Benefits: Registration with the MCA allows you to access various legal and financial benefits, such as the ability to enter contracts, secure loans, and participate in government tenders.

Why company name reservation required before incorporation of company in MCA?

Company name reservation is typically required before incorporating a company for several important reasons:

  1. Name Exclusivity: The primary purpose of reserving a company name is to ensure that the name you want to use for your company is unique and not already in use by another business in your jurisdiction. This helps prevent confusion among consumers and competitors and ensures that your company has a distinct identity.
  2. Legal Compliance: In many jurisdictions, including India, company names must comply with specific naming guidelines and regulations set by the government or the relevant corporate authority. These guidelines may relate to the use of certain words, avoidance of prohibited terms, and adherence to naming conventions. Reserving a name ensures that it meets these legal requirements before proceeding with incorporation.
  3. Brand Identity: Your company’s name is a crucial part of your brand identity. By reserving a name in advance, you can establish and promote your chosen name, creating brand recognition and trust among customers, suppliers, and partners.
  4. Operational Clarity: Knowing that your desired company name is available and reserved allows you to plan and execute various business activities, such as designing a logo, creating a website, and developing marketing materials, without the risk of having to change the name later. company name reservation.
  5. Preventing Name Conflicts: Reserving a company name helps prevent conflicts and disputes with other businesses. It gives you exclusive rights to use that name within your jurisdiction, reducing the likelihood of trademark disputes and legal challenges. company name reservation.
  6. Compliance with Registration Requirements: In many jurisdictions, including India, reserving a name is a mandatory step in the company registration process. You must have a reserved name before proceeding with the formal incorporation process. Failing to reserve a name can delay or even prevent the registration of your company. company name reservation.
  7. Regulatory Approval: Some businesses, especially those in regulated industries, may need to obtain regulatory approvals or licenses before they can operate under a specific name. Having a reserved name can be a prerequisite for obtaining these approvals.
  8. Investor and Stakeholder Confidence: Reserving a company name demonstrates to potential investors, stakeholders, and partners that you are serious about your business and have taken the necessary steps to establish a legal and recognizable entity.

company name reservation


Documents Required for company name reservation.

When reserving a company name on the Ministry of Corporate Affairs (MCA) portal in India, you typically need to provide certain documents and information as part of the application process under company name reservation.

  1. Two Propose Company name.
  2. objective of company
  3. National Industrial Classification (NIC) code
  4. NOC (If required)
  5. Email Id and Mobile Number

Also read-How to apply online Contract Labour License in Maharashtra?

How to apply for Company Name reservation on MCA v3 portal?

Reserving a company name on the Ministry of Corporate Affairs (MCA) portal in India typically involves several steps.

company name reservation

Step 1: Create an Account

  1. If you don’t already have an account on the MCA portal, you’ll need to create one. You’ll be required to provide a valid email address and mobile number during registration. company name reservation.

Step 2: Log In

  1. Log in to your MCA account using the credentials you created in Step 1.

Step 3: Select Name Reservation Option

  1. From your account dashboard, select the MCA Service- Company E-filing Services “Name Reservation” or “RUN (Reserve Unique Name)” option. This initiates the process of reserving a company name.

Step 4: Choose the Type of Company

  1. Indicate the type of company for which you want to reserve the name (e.g., private limited company, LLP, public limited company, etc.).

Step 5: Propose a Name

  1. Enter the proposed name for your company. Ensure that the name adheres to the MCA’s naming guidelines, including uniqueness and compliance with regulations under company name reservation.

Step 6: Check Name Availability

  1. The MCA portal will perform a real-time check to verify whether the proposed name is available for reservation. It will also provide a list of similar names if any exist.

Step 7: Pay the Fee

  1. Pay the prescribed fee for name reservation. The fee may vary depending on the type of company you are registering and the urgency of the reservation.

Step 8: Submit the Application

  1. Review the details you’ve entered, including the proposed name and payment information. If everything is correct, submit the application for name reservation.

Step 9: Confirmation and Certificate

  1. After successfully submitting the application and payment, you should receive a confirmation message or certificate from the MCA. This document confirms that the name is reserved for your company.

Step 10: Incorporation

  1. The reserved name is typically valid for a specific period. During this time, you should complete the incorporation process for your company, which may include submitting the Memorandum of Association (MOA) and Articles of Association (AOA) and other required documents.

Also watch the below video for step by step process for company name reservation-

Frequently asked questions about Company Name Reservation on MCA Portal

  1. What is the purpose of reserving a company name on the MCA portal?

Reserving a company name ensures that the chosen name is unique and complies with legal naming guidelines before proceeding with the formal incorporation of a company. It helps prevent conflicts and confusion with other businesses.

  1. Who can reserve a company name on the MCA portal?

Any individual or entity planning to incorporate a company in India can reserve a company name on the MCA portal.

  1. How do I create an account on the MCA portal?

To create an account on the MCA portal, visit the official website and follow the registration process, which typically involves providing a valid email address and mobile number.

  1. What types of companies can I reserve a name for on the MCA portal?

You can reserve a name for various types of companies, including private limited companies, public limited companies, limited liability partnerships (LLPs), and more, company name reservation

  1. What are the naming guidelines I should follow when proposing a name?

Naming guidelines may vary, but they generally require names to be unique, not infringe on trademarks, avoid prohibited terms, and comply with any specific rules for different types of companies (e.g., private limited, public limited).

  1. How do I check the availability of a proposed company name?

The MCA portal provides a real-time name availability check feature. You can enter your proposed name, and the portal will indicate whether it is available or not, company name reservation.

  1. What is the fee for reserving a company name on the MCA portal?

The fee for name reservation can vary based on factors such as the type of company and the urgency of the reservation. Refer to the MCA portal for the current fee structure, company name reservation.

  1. How long is the name reservation valid for?

Name reservations on the MCA portal are typically valid for a specific period. Ensure that you complete the incorporation process within this timeframe to avoid losing the reserved name.

  1. Can I change the reserved name after reservation?

After reservation, it may be possible to change the reserved name by submitting a fresh application, but this process may incur additional fees, company name reservation.

  1. What documents do I need to submit for name reservation?

The specific documents required may vary based on the type of company and the application. Generally, you’ll need to provide details about the proposed directors, shareholders, and the registered office address, company name reservation.

  1. Can I reserve multiple names at once?

Yes, you can propose and reserve multiple names in a single application on the MCA portal. However, each name reservation may incur a separate fee, company name reservation.

  1. Is reserving a name the same as registering a company?

No, reserving a name is a preliminary step in the process of registering a company. After name reservation, you’ll need to complete the incorporation process, which involves submitting additional documents company name reservation.

  1. How long does it take to get a confirmation after reserving a name?

The confirmation for name reservation is typically generated immediately after successfully submitting the application and payment on the MCA portal company name reservation.


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